Privacy Policy

At AIforlives ("Company," "we," "us," or "our"), we are committed to protecting and respecting your privacy in compliance with the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (Bundesdatenschutzgesetz - BDSG). This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal data when you visit our website or use our services.

1. Data Controller Information

Company Name: AIforlives
Address: Wilmersdorfer Str. 107a, 10629 Berlin, Germany
Email: aiforlives@gmail.com
Phone: +49 1522 8180645

2. Personal Data We Collect

We may collect and process the following categories of personal data:

Identity Information: Name, surname, job title, organization.
Contact Information: Email address, telephone number, postal address.
Professional Information: Areas of expertise, certifications, previous project experience.
Organizational Information: Organization name, type, address, website.
Survey Responses: Information provided in questionnaires or forms.
Technical Data: IP address, browser type, operating system, time zone settings.
Usage Data: Information about how you use our website and services.
Marketing and Communication Data: Your preferences in receiving marketing materials from us.

3. How We Collect Personal Data

We collect personal data using the following methods:

Direct Interactions: Filling out forms on our website, communicating via email or phone, participating in our workshops or events.
Automated Technologies: Using cookies and similar tracking technologies when you interact with our website.
Third Parties: Receiving data from partner organizations, consortium members, or public databases.

4. Purpose of Processing Personal Data

We process personal data for the following purposes:

Service Delivery: To provide our services, including online consultancy, workshops, and project collaborations.
Communication: To respond to inquiries, send updates, and provide information about our services.
Marketing: To inform you about events, news, and promotions that may interest you.
Legal Compliance: To fulfill our legal obligations under applicable laws and regulations.
Improvement of Services: To analyze data for improving our website, services, and user experience.
Security: To maintain the safety and security of our website and services.

5. Legal Basis for Processing

Our processing of your personal data is based on the following legal grounds:

Consent (Art. 6(1)(a) GDPR): When you have given clear consent for us to process your personal data for specific purposes.
Contract Performance (Art. 6(1)(b) GDPR): When processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
Legal Obligation (Art. 6(1)(c) GDPR): When processing is necessary for compliance with a legal obligation.
Legitimate Interests (Art. 6(1)(f) GDPR): When processing is necessary for our legitimate interests or those of a third party, provided your interests and fundamental rights do not override those interests.

6. Disclosure of Personal Data

We may share your personal data with:

Service Providers: Third-party companies that provide services on our behalf, such as IT support, hosting services, payment processing, and marketing assistance.
Project Partners and Consortium Members: Organizations we collaborate with on EU Erasmus+ projects and other initiatives.
Legal and Regulatory Authorities: When required to comply with legal obligations or to protect our rights and property.
International Transfers: If we transfer personal data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place in accordance with GDPR requirements.

7. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

Encryption: Secure data transmission using SSL/TLS protocols.
Access Controls: Restricted access to personal data to authorized personnel only.
Regular Audits: Routine security assessments and updates to our systems.

8. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes we collected it for, including satisfying any legal, accounting, or reporting requirements. Retention periods may vary depending on the nature of the data and legal obligations.

9. Your Rights as a Data Subject

Under GDPR and BDSG, you have the following rights:

Right to Access (Art. 15 GDPR): Obtain confirmation whether your personal data is being processed and access to your personal data.
Right to Rectification (Art. 16 GDPR): Request correction of inaccurate or incomplete personal data.
Right to Erasure (Art. 17 GDPR): Request deletion of your personal data under certain conditions.
Right to Restrict Processing (Art. 18 GDPR): Request limitation on the processing of your personal data.
Right to Data Portability (Art. 20 GDPR): Receive your personal data in a structured, commonly used format and transfer it to another controller.
Right to Object (Art. 21 GDPR): Object to processing of your personal data based on legitimate interests or for direct marketing purposes.
Right to Withdraw Consent: Withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
Right to Lodge a Complaint: File a complaint with a supervisory authority if you believe your rights have been violated.

10. Data Subject Requests

Right to Information - You have the right to be informed about:

The functioning of our data processing system.
The purposes for the processing of your personal data through this system.
Application Process for Exercising Your Rights:
To exercise your rights, you can submit requests by:
Filling out the Data Subject Request Form available on our website.
Sending an email to our Data Protection Officer (DPO) at aiforlives@gmail.com.

We are committed to addressing your requests without undue delay and, under GDPR guidelines, will generally respond within one month of receiving your request. This response time may be extended by two further months where necessary, considering the complexity and number of your requests. We will inform you of any such extension within one month of receiving your request, along with the reasons for the delay.
Transparent Communication:
All communications with you regarding your requests will be concise, transparent, intelligible, and in easily accessible form, using clear and plain language.

No Charge for Requests:

Generally, we provide information on action taken on your request free of charge. However, a reasonable fee may be charged for further copies requested by you, or if your requests are manifestly unfounded or excessive.

Our adherence to these guidelines ensures that you are adequately informed about your rights under GDPR and that your requests are handled efficiently and within the legal timeframes.

11. Cookies and Similar Technologies

We use cookies and similar tracking technologies to enhance your experience on our website. Cookies are small data files stored on your device. You can control the use of cookies at the individual browser level.

12. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of such sites. We encourage you to read the privacy policies of any third-party websites you visit.

13. Children's Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal data from children under 16. If you believe we have collected data from a child under 16, please contact us to have it removed.

14. Changes to This Privacy Policy

This policy document is updated when the Company's personal data processing conditions, tools, purposes, and scope change, and when the parties with whom personal data is shared change. Each update in the articles is kept in a separate table.

Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

15. Contact Us

If you have any questions or concerns about this Privacy Policy or our data processing practices, please contact us:

Email: aiforlives@gmail.com
Phone: +49 1522 8180645
Address: Wilmersdorfer Str. 107a, 10629 Berlin, Germany

16. Update

Last Updated: November 2, 2024

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